Staff Management
Everything about your staff — in one system
Profiles, schedules, attendance, salary, permissions, and documents — SmartOn's staff module replaces standalone HR tools.
01
All employees in one place
Employee list with specialisations, email, phone, workplace, and document status. Find the right person quickly and open their profile.
- Specialisation and role
- Email and phone number
- Workplace assignment
- Document status
- Quick search and filtering
02
Detailed employee profile
Every employee has a card with specialisation, notification settings, login management, SMS/email alerts, and a personal access token.
- Specialisation and role
- Email, SMS, and browser notifications
- Login and card management
- Two-factor authentication
- Personal API access token
03
Work schedule
A visual calendar view with shifts and working time exceptions. Supports even/odd week cycles, holidays, and exception reasons.
- Visual monthly calendar
- Shift planning and assignment
- Even / odd week cycles
- Holiday and sick leave marking
- Work time exception reasons
04
Attendance tracking
Automatic time calculation with statistics: daily average, hours per period, overtime. Full report with date, location, and duration of every check-in.
- Automatic working time calculation
- Averages and overtime
- Workplace logging
- Full report for any selected period
- Export
05
Salary & payroll
Wage settings, compensations, bonuses, and periodic payments — all employee financials in one place. Payslips generated automatically.
- Base and hourly wage
- Compensations and bonuses
- Periodic payments
- Automatic payslips
- Payroll history
06
Permissions matrix
Precise access control per employee: set which modules they can see and what they can create, edit, view, or delete — for every feature individually.
- Module-level access control
- Create / View / Edit / Delete
- Roles by job position
- Customisable per employee
- Changes take effect immediately
07
Login only from the workplace
Administrators set one or more allowed IP addresses per employee — for example, the office or shop network. If an employee tries to log in from home or any unrecognised network, access is blocked. Even if credentials are leaked, your data stays protected.
- Allowed IP addresses per employee
- Access blocked from unrecognised networks
- Admin can update IPs at any time
- Protection even if password is compromised
- Blocked login attempts are logged
08
Notifications — app, email, or SMS
Every employee can receive system updates and important events through the app, email, or SMS — based on their own preferences. Useful information reaches the right person on time, whether or not they are at their computer.
- App push notifications
- Email notifications
- SMS messages
- Each employee chooses their preferred channel
- News, tasks, and system events
Every employee profile includes tabs:
Everything in one place — no extra tools needed.